Beyond PapersERP Development

Case Studies

We would rather show you the method than invent a success story.

Fabricated client stories are common in this industry and worth nothing to you. Until we publish projects with our clients' written consent, what follows are worked blueprints: how an implementation in each sector is actually scoped, phased and delivered.

About the examples on this page

Each item below is labelled a Solution Blueprint or an Industry Use Case. They are illustrations of how a build is structured, drawn from patterns common to the sector — they are not accounts of delivered client projects, and no company named or implied should be read as a Beyond Papers client. Real case studies will appear here only with the client’s written consent.

Solution Blueprints

How an implementation is scoped, phased and delivered.

Each breakdown follows the same structure we use for a real project record: the challenge, the process as it stood, what was built, how it was phased and what changed as a result.

Solution BlueprintRoofing & Coil Processing

Coil-to-dispatch control for a roofing sheet manufacturer

How a roofing ERP is typically structured when coil balances, dealer rates and same-day dispatch all have to hold together.

Business challenge

A roofing manufacturer running several profiling lines cannot confirm coil balances without physical counting, quotes rates from a list circulated on WhatsApp, and discovers credit overruns only during monthly recovery.

Existing process

  • Enquiries noted by salespeople in personal diaries
  • Rate list shared as an image in a WhatsApp group
  • Coil consumption written on the shop-floor register and entered weekly
  • Cutting instructions passed on handwritten slips
  • Dispatch sequence decided each morning by the supervisor
  • Outstanding tracked in a separate spreadsheet by accounts

Solution implemented

A single system where the approved rate list drives quotations, every profiling order consumes against a specific coil, and dispatch is planned against confirmed production and validated credit.

Implementation approach

  1. 1Discovery across sales, stores, production, dispatch and accounts
  2. 2First phase covering enquiry, rates, orders and coil inventory
  3. 3Second phase adding production, dispatch and credit control
  4. 4Salesperson mobile application released with the second phase
  5. 5Tally synchronisation and dashboards in the final phase

Modules developed

  • Lead and enquiry management
  • Dealer master with category-wise rates
  • Coil inventory with balance tracking
  • Cutting and profiling orders
  • Quotation and sales order management
  • Dispatch planning with vehicle allocation
  • Outstanding and credit control
  • Management dashboard

Integrations

  • Tally
  • WhatsApp notifications
  • Meta and Google lead capture

Business outcomes

  • Coil balance verifiable at any point without a physical count
  • One approved rate applied consistently across the sales team
  • Credit position checked before dispatch rather than after
  • Scrap and wastage measured against each production run
  • Dispatch planned against vehicle capacity and delivery sequence

Expected outcomes for a build of this shape. Not a record of results at a named client.

Industry Use CaseGlass Processing

Measurement-to-installation traceability for a glass processor

How a glass ERP holds a site measurement through cutting, tempering, quality control and installation without re-entry.

Business challenge

A processor handling toughened and laminated glass re-enters site measurements three times before cutting, cannot say where a panel is in processing, and absorbs breakage without recording its cause.

Existing process

  • Site measurements recorded on paper and photographed
  • Quotation prepared by retyping measurements into Excel
  • Cutting list prepared separately by the shop supervisor
  • Tempering batches tracked on a furnace register
  • Breakage re-made without a record
  • Installation scheduled by phone with fabricators

Solution implemented

One project record carrying the measurement, specification, cutting plan, processing batch, quality result and installation status for every panel.

Implementation approach

  1. 1Discovery covering site measurement, processing and installation
  2. 2Prototype reviewed with the measurement and cutting teams
  3. 3First phase covering measurement, quotation and cutting plans
  4. 4Second phase adding processing, quality and installation
  5. 5Utilisation and breakage reporting released with the dashboard

Modules developed

  • Project and site management
  • Customer measurement capture
  • Glass specification configuration
  • Quotation generation
  • Cutting optimisation and sheet utilisation
  • Tempering and processing workflow
  • Quality control and breakage tracking
  • Dispatch and installation scheduling

Integrations

  • Tally
  • WhatsApp status updates

Business outcomes

  • Measurements entered once and carried to the cutting table
  • Live answer to where any panel is in processing
  • Sheet utilisation and offcuts visible for every plan
  • Breakage recorded against a cause and a cost
  • Installation scheduled against confirmed processing completion

Expected outcomes for a build of this shape. Not a record of results at a named client.

Solution BlueprintFurniture Manufacturing

Configured products, accurate estimates and tracked installation

How a furniture ERP links a configurable catalogue to bills of materials, job cards, subcontractors and site handover.

Business challenge

A manufacturer supplying institutional and tender orders rebuilds every estimate from scratch, discovers hardware shortages mid-production, and settles subcontractor accounts by negotiation.

Existing process

  • Estimates prepared in Excel by one senior person
  • Drawing revisions circulated by email
  • Material requirement judged from experience
  • Job cards handwritten and filed after completion
  • Material issued to job workers recorded in a register
  • Installation snags tracked informally by the site team

Solution implemented

A configurable product catalogue whose bill of materials drives estimation, purchase planning, job cards and subcontractor accounts alike.

Implementation approach

  1. 1Discovery across estimation, design, production and installation
  2. 2Catalogue and bill of materials structured with the technical team
  3. 3First phase covering configuration, estimation and purchase planning
  4. 4Second phase adding job cards, work-in-progress and subcontracting
  5. 5Installation, snag list and warranty released in the final phase

Modules developed

  • Product catalogue and configuration
  • Bill of materials
  • Estimation and costing
  • Design approval with revision control
  • Raw material planning
  • Job cards and work-in-progress tracking
  • Subcontractor management
  • Dispatch, installation and warranty

Integrations

  • Tally
  • Email and WhatsApp notifications

Business outcomes

  • Estimates generated from a maintained bill of materials
  • Only the approved drawing revision released to production
  • Shortages identified during planning rather than during cutting
  • Work-in-progress visible by stage, job card and machine
  • Subcontractor issue and receipt reconciled on a running account

Expected outcomes for a build of this shape. Not a record of results at a named client.

Our Reporting Standard

What a published Beyond Papers case study will always contain.

When clients agree to be named, this is the record we publish. Anything we cannot evidence from the project itself does not appear.

Industry
Sector, sub-sector and scale of operation.
Business challenge
The operational problem in the client's own terms.
Existing process
How the work was being done before the project.
Solution implemented
What was built, and the reasoning behind the design.
Modules developed
The functional scope delivered, phase by phase.
Integrations
Accounting, messaging, advertising and device connections.
Implementation approach
Phasing, migration, training and go-live sequence.
Business outcomes
Operational changes observed after adoption.
Client testimonial
Published only with the client's written consent.

Next Step

Would you like your project mapped this way?

Book a discovery consultation. The output is a documented process map and a recommended scope — the same structure the blueprints above are built from.

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